Posted on September 6th, 2023.

The holiday season is the perfect time to start planning your company holiday party. Whether you're a seasoned event planner or this is your first time organizing a corporate holiday bash, our comprehensive guide will help you navigate the intricate world of holiday party planning. From creating a corporate holiday party planning checklist to selecting the perfect venue and entertainment, we've got you covered.

Let's dive right in and make sure your company holiday party is a resounding success!

Tips to Organize a Corporate Holiday Party

Setting the Date and Budget

The first step in organizing a memorable corporate holiday party is to determine the date and budget. These two factors are the foundation upon which all your other decisions will be based. Consider the schedules of your employees, clients, and partners when choosing the date. Once you have a date in mind, establish a realistic budget. Make sure to account for venue rental, catering, entertainment, decorations, and any other expenses that may arise.

Create a Corporate Holiday Party Planning Checklist

A well-organized checklist is your secret weapon for staying on track throughout the planning process. Break down your to-do list into manageable tasks and assign deadlines to each. Include items such as choosing a theme, sending out invitations, and ordering decorations. This checklist will not only keep you organized but also help ensure that you don't overlook any important details.

Choose a Theme and Decorations

Selecting a theme for your corporate holiday party adds an element of excitement and cohesiveness to the event. Consider winter wonderland, masquerade, or a classic red and green theme. Once you've chosen a theme, plan your decorations accordingly. Don't forget to incorporate your company's branding and colors to create a personalized touch.

Send Out Invitations

Now that you have a date, budget, and theme in place, it's time to send out invitations. Use digital invitations to reduce paper waste and streamline RSVP tracking. Ensure that the invitations include all the necessary details, such as the date, time, location, dress code, and RSVP instructions. Encourage early responses to get an accurate headcount.

Select the Perfect Venue

Choosing the right venue is crucial to the success of your corporate holiday party. Consider the size of your guest list, the theme, and your budget when making this decision. Many venues in the New York Metropolitan Area offer event packages that can save you time and money. Be sure to visit potential venues to ensure they meet your requirements.

Catering and Menu Planning

Food is a central part of any holiday celebration. Partnering with a reputable catering service can make a significant difference. Work with the caterer to create a menu that caters to various dietary preferences and restrictions. Consider offering a variety of hors d'oeuvres, entrees, and desserts to satisfy everyone's palate.

Entertainment and Activities

Entertainment plays a vital role in keeping your guests engaged and entertained throughout the event. Consider hiring a DJ or live band to provide music and set the mood. You can also organize fun activities such as a photo booth, a dance-off, or even a friendly competition to keep the energy high.

Drinks and Bar Services

No holiday party is complete without a well-stocked bar. Arrange for a professional bartender to mix up a variety of cocktails and non-alcoholic beverages. You can also create signature drinks that tie in with your theme or company branding. Don't forget to include options for designated drivers and non-drinkers. Explore these 10 Pairings to Try This Holiday Season.

Capture the Memories

To ensure that your corporate holiday party lives on in the memories of your guests, consider hiring a professional photographer or videographer. They can capture candid moments, group photos, and the overall ambiance of the event. Sharing these memories with your team and clients can be a wonderful way to build camaraderie and reinforce your company culture.

Book Your Next Corporate Holiday Party with Us!

As you embark on the journey of planning your company holiday party, keep in mind that Cocktail Caterers is here to help you every step of the way. Our experienced team specializes in catering and event services in the New York Metropolitan Area, and we are dedicated to making your corporate holiday party a resounding success.

To book your next event with Cocktail Caterers, please visit our website and explore our services. If you have any questions or need assistance with your holiday party planning, don't hesitate to reach out to us at 646-644-9779. We look forward to being a part of your memorable holiday celebration!

Start planning your company holiday party today and make it an unforgettable event that leaves a lasting impression on your employees, clients, and partners. Cheers to a joyful and successful holiday season!